RANGE OF OUR SERVICES
We
are competent providers of all services
required for organizing and running such
events, including all activities prior to
the event, running the event proper at the
venue and a comprehensive follow-up.Please
contact us. We would be pleased to make
out an offer without obligation for your
event/conference.
You may employ our services in full or in
parts.
Budget
- Meticulous budgetary planning, incl.
all expected income and expenditures
- Support in attracting subsidies from
public authorities
- Canvassing of corporate sponsor
Selection and leasing
of venues
- Consulting services for venue selection,
including
- choice of location,
- size and number of rooms required,
- transportation links,
- accommodation for participants,
- accessibility for the disabled
- Handling of all contractual matters
Layout,
printing and mailing of printed media
- Drawing up of preliminary programs,
- the program brochure,
- the volume of abstracts,
- and the final report volume
- Furnishing of registration forms,
- entry tickets,
- name tags,
- documents for congress folders,
- certificates of attendance,
- and miscellaneous printed matter
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Organization
of the convention program
-
Registration of scientific
speeches
-
Preparation of speeches
for evaluation by an academic jury
-
Complete handling
of correspondence with speakers
Convention correspondence
with special guests (speakers, sponsors,
etc.)
-
Drawing up of program
schedule
Organization of poster
sessions
-
Keeping speakers
informed of details of their speeches/poster
presentations
Registration of participants
- Complete correspondence with both
prospective and registered participants
- Mailing of documentation for the
meeting
- Drawing up of up-to-date lists
of participants
- Handling of all financial registration
details
Travel services
and hotel reservations
- Selection of hotels
- Price negotiations and renting of
blocks of rooms
- Handling of hotel bookings for both
participants and special guests
- Travel services for participants
and special guests
- Drawing up of up-to-date reservation
lists
Mailing of hotel vouchers and travel
documents
Liaison
with the media
- Mailing of press releases about the
subject matter of the convention
- Invitation of journalists from the
specialist press
- Preparation and printing of press
kits
- Preparation and organization of press
conferences
- Production of advertising materials
for the meeting
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